First: separate facts from the storm around them
A problem can be real and still become distorted by panic. Start with what you can observe: what happened, what is due, who is involved, what has already been tried, what information is missing, and what result is actually required. This is not coldness. It is a way to stop every fear-based prediction from taking the same status as a fact. The mind may still produce catastrophic pictures while you write. Notice them, but keep them in a separate column from what you know. An automatic thought can say, “This is total ruin.” The facts may say, “I have a difficult conversation tomorrow and two missing pieces of information.” Both tell you something about the moment, but they are not the same kind of information.